Office 2010 looks set to be the smoothest upgrade in years to the world’s preeminent productivity suite.
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Microsoft today released a “technical preview” release of Microsoft Office 2010, the next version of the world’s most widely used application suite. The beta is available to anyone who preregistered with Microsoft for a chance to download and test it. After running it for a few days of intense testing, I’m impatient for the final release.
As far as I can tell, this should be the smoothest upgrade for Office in many years. If you’re used to Office 2007, you’ll need no help using Office 2010. Old features remain where they were, although some are now displayed on spacious menus with lots of explanatory text instead of the cramped menus of 2007. In fact, the new features are slotted in so smoothly that it may take you a few moments to realize that they’re new.
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You’ll see major changes in the new version if your company also updates to SharePoint Server 2010. Office 2010 is packed with features that let SharePoint users edit and manage each other’s files either through an internal connection to a SharePoint server or remotely through a Web browser or smartphone. Microsoft’s obvious goal is to persuade corporations to pay for Microsoft’s collaboration tools instead of using those from Google or any other cloud-based service. Microsoft’s look technically dazzling, but it’s an open question whether Microsoft can convince companies to lock themselves into a high-priced proprietary offering in a time of economic uncertainty.
One other innovation is that Office 2010 will be the first version of the suite available in both 32- and 64-bit versions. We haven’t received the 64-bit version yet, but we’ll report on its performance on a 64-bit version of Windows as soon as we can.
Digging into Office 2010
If you haven’t registered for the preview, the suite can be found on software-piracy sites—but Microsoft warns that many of these bootleg copies are infected with malware. If you’re curious about the new version, don’t risk compromising your Windows system. Just wait for the public beta that’s slated for later this year. Otherwise, you can wait until the final code is released. Office 2010 won’t ship in final form until sometime in 2010—Microsoft is tight-lipped about the exact date. Meanwhile, here’s my initial take on what you can expect.
System requirements for Office 2010 are essentially the same as for Office 2007: Windows XP SP3 (the older SP2 won’t cut it), Vista, or Windows 7. Any hardware that can run Office 2007 can also run Office 2010.
The first thing you’ll notice is a lack of big, obvious changes to notice. Office 2007 introduced the ribbon interface for Word, Excel, PowerPoint, and Outlook’s message editor. Office 2010 extends the ribbon throughout the suite, adding it to Publisher, OneNote, and Outlook’s main menu—and introduces a customization feature that lets you add your own tab and remove some (but not all) items on the default ribbon.
Office 2007 introduced the pearl-like Office Button menu that worked like an enhanced version of the traditional File menu. Office 2010 replaces that button with a small, rectangular icon that opens a spacious “Backstage” page of fully explained options for saving, printing, and managing files, making it easier to plumb the depths of Office’s enormous feature set. The Backstage view is essentially a single menu for accessing features that apply to the whole of a document, such as printing, saving, and sharing; the main editing screen is used for accessing all the actual data that’s visible in the document. On the ribbon, a tiny up-arrow icon reminds you that you can temporarily turn off the ribbon by clicking that button—and you can, of course, still toggle the ribbon on and off with the little-known Ctrl-F1 keystroke introduced in Office 2007.
A new Print menu is especially impressive, with options like page orientation (portrait or landscape) and one- or two-sided printing instantly accessible instead of buried deep in the Windows Print dialog. PDF output is finally built in from the start, and doesn’t require a special download as it does in Office 2007. The suite also includes the open-source Open Document Format as one of its default formats.
A Paste Preview option improves on the familiar icon-with-dropdown-menu that Office currently displays when you paste data into a document. With Office 2010, you can choose whether to use the formatting of the source or the target document. With Paste Preview, available from the Paste icon in the ribbon, you can see the effects of these formatting options in the document itself before committing yourself to a particular choice. The traditional icon is still available, but the new Paste Preview is far easier to use.
Some other additions can be found throughout the suite. A screen capture tool lets you select a portion of the current screen and insert it into your document at the cursor location. A background-remover can isolate the one part of a picture that you want to preserve and blank out everything behind it. After letting Office’s tool remove the background from the image, you can apply the “tight” text-wrapping option to the picture, so that your text wraps closely around the part of the image that remains. Integration tools include links from the Review tab in Word to linked notes in OneNote 2010. Document sharing and collaboration functionality via SharePoint is easily accessible from a Share menu just beneath the Print item on the main Office menu.—Next: Office 2010, App by App >
